Digitization of Death & Birth Records

Scanning and digitization of Birth and Death records of Punjab District

NIELIT Chandigarh (Ropar Campus) is an eminent organisation in the field of Electronics and Information technology and it is a brand in itself It was well known as the Regional Computer Centre (RCC)



The objective of this project is to digitize the death and birth records of Punjab state for issuance of Birth/Death/ not availability certificates, Addition of name of child in birth Certificates and correction in birth/ death certificates.


Currently this is implemented on pilot basis for two districts namely Patiala and S.B.S. Nagar. The digitization process has three phases

  • In First Phase, data is scanned by Computer Operators and entered by Data-Entry Operators in two languages English and Punjabi.

  •  In Second Phase, Quality Check is done by NIELIT in which whole data is rechecked and edited if any wrong data is entered.

  • In Third phase, quality analysis is done by staff of civil Surgeon Office of Patiala and S.B.S. Nagar.  In this phase 5% of each register data is evaluated and stored for further processing if needed.

Salient Features:


  • The End User can get his/her death/birth certificate easily.

  • The issuance procedure of death/birth certificate for end user become convenient.

  • Before digitization data is stored in paper registers which are in very bad shape. By digitization data has become paperless.

  • The searching of data for issuing death/birth certificate will become easier as compared to searching of data in paper registers.